Managing Journals

Owned by TurnKey Lender
Last updated: Jul 29, 2024
3 min read

When there is no integration, you can still create, manage and download batches once the Chart of accounts has been set up, and Journal settings have been defined, you can start using the generated batches.

Journals Created Automatically

TurnKey Lender configuration defined the time when a batch (a set of Journals) shall be generated on a daily basis. By default, the batch is automatically generated at 16:30 and at midnight.

The batch contains all the Journals defined in the System where at least one Journal field is not empty. Once the batch has been generated and verified, it is sent to the accounting service provider if there is at least one Journal that is not empty.

Journals Created Manually

The buttons used to create a batch (sets of Journals) are located at the top or the Journals page.

The batches (sets of Journals) can be:

  • Created for an automatically defined period of time - the Tailored report button

  • Created for a manually defined period of time - the Enabled Automatic Generation button

If the Tailored report is clicked, the system will automatically rerun the batch generation for all the Journals since the last batch creation and up till the moment the button was clicked.

If Create manually is clicked, Select the From and To dates, and click the Prepare button.

 

 

If some Journal is empty, a “No data” message will appear below it

 

 

Otherwise, the non-empty Journal lines are displayed

 

 

Click the Download button at the top (next to the Prepare button) and the .xlsx file will be automatically saved to the default downloads folder. The whole batch is downloaded as on file, where each page is a specific Journal.

Journals Grid

All the created and verified batches can be reviewed on the Journals grid.


You can see:

  • The time period that the batch covers

  • Batch status

  • The user who initiated the batch creation

  • Action buttons

Batch Statuses

The batch may have one of the following statuses.

  • Preparing: The data is being collected

  • Ready: The report is finalized

  • Failed: The batch has not passed verification

  • Empty: There is not a single Journal that has at least one Journal line that is not empty

Action Buttons

The following actions may be possible for a non-empty batch

  • Download: for a non-empty batch

  • View: for a non-empty batch

  • Make final and Make draft