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If the integration has been enabled, the chart of accounts has been synchronized, and Journal settings have been defined, you can start using the generated batches.

The batch (set of Journals) can be:

  • Created and sent automatically

  • Created manually

  • Created and sent manually

Creating and Sending Journals

Journals Created and Sent Automatically

TurnKey Lender configuration defined the time when a batch (a set of Journals) shall be generated on a daily basis. By default, the batch is automatically generated at 16:30 and at midnight.

The batch contains all the Journals defined in the System where at least one Journal field is not empty. Once the batch has been generated and verified, it is sent to the accounting service provider if there is at least one Journal that is not empty.

Journals Created Manually

The authorized Back-Office User can also generate the batch manually at any time. To create the batch, click the Create Manually button at the top of the Journals page.

The “Manual batch creation” tab will emerge. Select the From and To dates, and click the Prepare button.

If some Journal is empty, “No data” message will appear below it

Otherwise, the non-empty Journal lines are displayed

Click the Download button at the top (next to the Prepare button) and the .xlsx file will be automatically saved to the default downloads folder. The whole batch is downloaded as on file, where each page is a specific Journal.

Journals Created Manually and Automatically Sent

The authorized Back-Office User can also generate the batch manually and send it to the accounting service provider. To do so, click the Create and send button at the top of the Journals page. The batch will be created for the period from the end of the latest journal up to the moment of creation.

Journals Grid

All the created and verified batches can be reviewed on the Journals grid.

You can see:

  • The time period that the batch covers

  • Batch status

  • The user who initiated the batch creation

  • Action buttons

Batch Statuses

The batch may have one of the following statuses.

  • Preparing: The data is being collected

  • Sent: Sent to the accounting service provider

  • Failed: The batch has not passed verification

  • Empty: There is not a single Journal that has at least one Journal line that is not empty

Action Buttons

The following actions may be possible:

  • For a non-empty batch:

    • Download

    • View

  • For a non-empty batch with the Failed status. When clicked, the batch is regenerated and sent to the system. All the checks are performed before sending. 

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