If the integration has been enabled, the chart of accounts has been sychronized synchronized, and Journal settings have been defined, you can start using the generated Journalsbatches.
The batch (set of Journals) can be:
Created and sent automatically
Created manually
Created and sent manually
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Journals Created and Sent Automatically
TurnKey Lender configuration defined the time when a batch (a set of Journals) shall be generated on a daily basis. By default, the batch is automatically generated at 16:30 and at midnight.
The batch contains all the Journals defined in the System where at lease least one Journal field is not empty. Once the batch has been generated and verified, it is sent to the accounting service provider if there is at least one Journal that is not empty.
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The authorized Back-Office User can also generate the batch manually at any time. To create the batch, click the Create Manually button at the top of the Journals page.
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The “Manual batch creation” tab will emerge. Select the From and To dates, and click the Prepare button.
If some Journal is empty, “No data” message will appear below it
Otherwise, the non-empty Journal lines are displayed
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Click the Download button at the top (next to the Prepare button) and the .xlsx file will be automatically save saved to the default downloads folder. The whole batch is downloaded as on file, where each page is a specific Journal.
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The authorized Back-Office User can also generate the batch manually and send it to the accounting service provider. To do so, click the Create and send button at the top of the Journals page. The batch will be created for the period from the ends end of the latest journal and up to the moment of creation.
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All the created and verified batches can be reviewd reviewed on the Journals grid.
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You can see:
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Preparing: The data is being collected
Ready: Ready but not yet sent
Sent: Sent to the accounting service provider
Failed: The batch has not passed verification
Empty: There is not a single Journal that has has at least one Journal line that is not empty
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The following actions may be possible:
For Download: for a non-emtpy empty batch:
Download
View
For View: for a non-empty batch
Send: for a non-emtpy empty batch with the Failed status. When clicked, the batch is regenerated and sent to the system. All the checks are performed before sending.
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